The law protects the relationship between a client and a psychotherapist, and information cannot be disclosed without written permission.
Certain extenuating circumstances are considered exemptions to this privacy.
Suspected child abuse or dependent adult or elder abuse, for which I am required by law to report this to the appropriate authorities immediately.
If a client is threatening serious bodily harm to another person/s, I must notify the police and inform the intended victim.
If a client intends to harm himself or herself, I will make every effort to enlist their cooperation in ensuring their safety. If they do not cooperate, I will take further measures without their permission that are provided to me by law in order to ensure their safety.
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND
DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT
Madeleine Reynolds (the “Practice”) is committed to protecting your privacy. The Practice is required
by federal law to maintain the privacy of Protected Health Information (“PHI”), which is information
that identifies or could be used to identify you. The Practice is required to provide you with this
Notice of Privacy Practices (this “Notice”), which explains the Practice legal duties and privacy
practices and your rights regarding PHI that we collect and maintain.
Your rights regarding PHI are explained below. To exercise these rights, please submit a written
request to the Practice at the address noted below.
To inspect and copy PHI.
• You can ask for an electronic or paper copy of PHI.
• The Practice may deny your request if it believes the disclosure will endanger your life or another
person's life. You may have a right to have this decision reviewed.
To amend PHI.
• You can ask to correct PHI you believe is incorrect or incomplete. The Practice may require you to
make your request in writing and provide a reason for the request.
• The Practice may deny your request. The Practice will send a written explanation for the denial and
allow you to submit a written statement of disagreement.
To request confidential communications.
• You can ask the Practice to contact you in a specific way. The Practice will say “yes” to all
To limit what is used or shared.
• You can ask the Practice not to use or share PHI for treatment, payment, or business operations.
The Practice is not required to agree if it would affect your care.
• If you pay for a service or health care item out-of-pocket in full, you can ask the Practice not to
share PHI with your health insurer.
• You can ask for the Practice not to share your PHI with family members or friends by stating the
specific restriction requested and to whom you want the restriction to apply.
To obtain a list of those with whom your PHI has been shared.
• You can ask for a list, called an accounting, of the times your health information has been shared.
You can receive one accounting every 12 months at no charge, but you may be charged a
reasonable fee if you ask for one more frequently.
To receive a copy of this Notice.
• You can ask for a paper copy of this Notice, even if you agreed to receive the Notice electronically.
To choose someone to act for you.
• If you have given someone medical power of attorney or if someone is your legal guardian, that
person can exercise your rights.
• You can file a complaint with the U.S. Department of Health and Human Services Office for Civil
Rights by sending a letter to 200 Independence Avenue, S.W., Washington, D.C. 20201, calling 1-
877-696-6775, or visiting www.hhs.gov/ocr/privacy/hipaa/complaints/.
• The Practice will not retaliate against you for filing a complaint.
OUR USES AND DISCLOSURES
1. Routine Uses and Disclosures of PHI
The Practice is permitted under federal law to use and disclose PHI, without your written
authorization, for certain routine uses and disclosures, such as those made for treatment, payment,
and the operation of our business. The Practice typically uses or shares your health information in
the following ways:
To treat you.
• The Practice can use and share PHI with other professionals who are treating you.
• Example: Your primary care doctor asks about your mental health treatment.
To run the health care operations.
• The Practice can use and share PHI to run the business, improve your care, and contact you.
• Example: The Practice uses PHI to send you appointment reminders if you choose.
To bill for your services.
• The Practice can use and share PHI to bill and get payment from health plans or other entities.
• Example: The Practice gives PHI to your health insurance plan so it will pay for your services.
2. Uses and Disclosures of PHI That May Be Made Without Your Authorization or Opportunity to
The Practice may use or disclose PHI without your authorization or an opportunity for you to object,
To help with public health and safety issues
• Public health: To prevent the spread of disease, assist in product recalls, and report adverse
reactions to medication.
• Required by the Secretary of Health and Human Services: We may be required to disclose your
PHI to the Secretary of Health and Human Services to investigate or determine our compliance with
the requirements of the final rule on Standards for Privacy of Individually Identifiable Health
• Health oversight: For audits, investigations, and inspections by government agencies that oversee
the health care system, government benefit programs, other government regulatory programs, and
civil rights laws.
• Serious threat to health or safety: To prevent a serious and imminent threat.
• Abuse or Neglect: To report abuse, neglect, or domestic violence.
To comply with law, law enforcement, or other government requests
• Required by law: If required by federal, state or local law.
• Judicial and administrative proceedings: To respond to a court order, subpoena, or discovery
• Law enforcement: For law locate and identify you or disclose information about a victim of a crime.
• Specialized Government Functions: For military or national security concerns, including
intelligence, protective services for heads of state, or your security clearance.
• National security and intelligence activities: For intelligence, counterintelligence, protection of the
President, other authorized persons or foreign heads of state, for purpose of determining your own
security clearance and other national security activities authorized by law.
• Workers' Compensation: To comply with workers' compensation laws or support claims.
To comply with other requests
• Coroners and Funeral Directors: To perform their legally authorized duties.
• Organ Donation: For organ donation or transplantation.
• Research: For research that has been approved by an institutional review board.
• Inmates: The Practice created or received your PHI in the course of providing care.
• Business Associates: To organizations that perform functions, activities or services on our behalf.
3. Uses and Disclosures of PHI That May Be Made With Your Authorization or Opportunity to Object
Unless you object, the Practice may disclose PHI:
To your family, friends, or others if PHI directly relates to that person's involvement in your care.
If it is in your best interest because you are unable to state your preference.
4. Uses and Disclosures of PHI Based Upon Your Written Authorization
The Practice must obtain your written authorization to use and/or disclose PHI for the following
Marketing, sale of PHI, and psychotherapy notes.
You may revoke your authorization, at any time, by contacting the Practice in writing, using the
information above. The Practice will not use or share PHI other than as described in Notice unless
you give your permission in writing.
• The Practice is required by law to maintain the privacy and security of PHI.
• The Practice is required to abide by the terms of this Notice currently in effect. Where more
stringent state or federal law governs PHI, the Practice will abide by the more stringent law.
• The Practice reserves the right to amend Notice. All changes are applicable to PHI collected and
maintained by the Practice. Should the Practice make changes, you may obtain a revised Notice by
requesting a copy from the Practice, using the information above, or by viewing a copy on the
• The Practice will inform you if PHI is compromised in a breach.
This Notice is effective on January 3, 2023.